It is important to Rambøll that we protect personal and personal data of our customers and users and comply with the rules of the EU's Data Protection Regulation (GDPR), which entered into force on 25 May 2018. We have therefore prepared a description of how ProjectWEB collects, store and process your personal data, as well as how to find the information we have registered and contact us further to exercise your rights.
The system is processing: Name, Email Address, Phone, and Information about User Activities on ProjectWEB.
It is possible to enter sensitive information in free text fields, but there is no intention that the system should contain sensitive information.
Processing and storage is not limited by time and runs until the Agreement is terminated by Ramboll or by the ProjectWEB.
ProjectWEB is hosted by KMD, and therefore personal data that is in ProjectWEB is not processed outside Denmark. Data is encrypted between database, server and browser on the user's PC. KMD has prepared a disaster recovery plan for server recovery and data, these are tested annually. Backup is performed duplicated at two different locations in Denmark. Monitoring of servers has been established for downtime, access to data as well as log-on attempts.
All users have access to view the personal data stored in the ProjectWEBs they have access to, as these are included and are assumed for ProjectWEB to be used. In addition, the Team behind ProjectWEB (2-3 people) and KMD (always only 1-2 people for a limited period of time) have access to personal data as long as the ProjectWEB is open.
A user may be deleted or removed from a ProjectWEB, but the information associated with and the register of this user's activities on ProjectWEB is included under the agreement with the ProjectWEB Booker and will not be deleted until this Agreement is terminated.
All users can see the information that is registered about the individual on a particular ProjectWEB. Under the user's profile there is an icon that displays all information registered in a window. From there they can copied out.
You can always contact the Team at ProjectWEB firstname.lastname@example.org or write to email@example.com for more information on how Rambøll stores and processes your personal data in ProjectWEB.
The ProjectWEB team has worked on several fronts to meet the new Personal Data Regulation: